Volunteer

BLC Runs on Volunteers

Volunteer and Board Positions


Berkeley Lacrosse Club is a volunteer-run organization; it takes many hands working together to make the Club run smoothly. All parents are asked to volunteer at least 6 hours per year in either a team or club-level capacity. 

Team Level Positions

Team Parent(s)

  • Communicate with parents as necessary, including but not limited to keeping them informed about volunteer requirements and opportunities
  • Coordinate and maintain snack schedule with parents
  • Maintain schedule for scorekeepers and home field setup 
  • Support coach with parent communication as necessary and/or requested
  • Organize the end-of-year team celebration and coach’s gift (can be delegated)

Parent Coach

  • Assist head coach in running practices a minimum of one standing practice per week 
  • Assist the head coach during the game with sideline management
  • Minimum requirement to assist at practices is the completion of the Positive Coaching Alliance online course

Home Field Setup

  • Retrieve (if first game of the day) or Return (if last game of the day) game supplies, table, and chairs from the BLC storage shed
  • Requires a truck or large car to carry supplies
  • Set up the field with goals, cones, and extra balls as required by the league
  • Set up scorekeeper table, chairs, and supplies
  • If it is the last BLC game of the day, clean up supplies and return to the storage shed

Scorekeeper

  • Keep score during a minimum of 4 games during the spring season
  • Either have experience scorekeeping for lacrosse or attend an early-season scorekeeping workshop

Team Photographer

  • Take candid and posed shots of the team at various events - games, practices, mixers, outreach events
  • Coordinate a "Team Picture" on a well-attended game day and make the photo available to team parents
  • Make these photos available on the website, Facebook, and in other club materials


Club Level Positions


Volunteers taking club-level positions will meet their volunteer requirements AND make a big difference in the club's success.

Volunteer Coordinator

  • Creates a process for keeping track of volunteer hours and communicates to club
  • Helps to recruit and identify volunteers for various club-level needs
  • Shares information on volunteer requirements with volunteers
  • Attends monthly BLC board meetings as needed

Website

  • Responsible for maintaining and updating the BerkeleyLacrosse.org website on SportsEngine
  • No coding is required, but comfort with technology is beneficial
  • Communicate club activities via the website
  • Attends monthly BLC board meetings as needed to have accurate and up-to-date information

Publicity Coordinator

  • Prepare visibility budget and coordinate with Treasurer
  • Solano Stroll coordination, if desired
  • Create, print, and distribute printed marketing materials
  • Coordinate with Fundraising Coordinators as needed
  • Communicate plans to the BLC board

Fundraiser Coordinators

  • Several people can fill this role, each taking on a different event or working together for a larger event
  • Identify an opportunity for a club fundraising opportunity
  • Coordinate logistics for fundraising opportunity and communicate to the club
  • Communicate plans to the BLC board

Uniform Coordinator

  • Order and distribute uniforms
  • Work directly with vendors
  • Coordinate with Treasurer
  • Report to BLC Board

Online Store Coordinator

  • Manages the BLC Online Store
  • Selects, orders, and manages inventory for various BLC spirit items
  • Receives orders and arranges for delivery/pickup
  • Biggest order of the year is typically in January for Gear Bags

Team Scheduler

  • Point person for scheduling for a particular team, responsible for making sure the game schedule makes sense as a season for each team
  • Attend club scheduling preparation meeting in November
  • Attend a half-day league scheduling meeting on a Saturday in December 

Miscellaneous Support 

If you cannot commit to a coordinator or board position, these positions require support throughout the year. If you have a particular skill, contact the current coordinator to offer your support. 

Roles may include:

  • Volunteering for Solano Stroll
  • Assisting Publicity Coordinator distribute flyers
  • Assisting Fundraising Coordinator
  • Helping at a Gear Rental Day
  • Repairing/maintaining gear

Board Positions


Board positions are for a two-year term. 

President

  • Lead monthly board meetings
  • Represent the club in the league
  • Coordinate activities of the club

Vice President

  • Coordinate scholarship process
  • Work with girls and boys rep to schedule games
  • Attend monthly meetings

Treasurer

  • Create an annual budget for the club
  • Keep an accurate record of all financial transactions
  • Provide a financial report at every board meeting
  • Maintain Club bank accounts
  • Coordinate the development of a fundraising plan with fundraising chair

Registrar

  • Setup registration on SportsEngine for Fall Ball
  • Setup registration on SportsEngine for Spring League 
  • Review scholarships and apply scholarship credit for registration (dates - December)
  • Download registration reports for use by coaches and team parents
  • Support Parents with any registration questions or issues, make sure payments or checks are applied in SportsEngine
  • Answer emails for parents who have an interest in joining lacrosse
  • Attend board meetings
  • Attend the Annual Parent Meeting

Secretary

  • Set monthly meetings and send reminders
  • Record and distribute minutes at the meeting
  • Collect agenda items before the meeting
  • Coordinate updates with the webmaster
  • Secure location for parent meeting
  • Publicity as-needed

Girls League Representative

  • Attend NCJLA meetings as required
  • Participate in occasional league conference call and communicate league information to board and coaches as necessary
  • Coordinate schedule of games for all girls' teams
  • Recruit / make sure we are all set with coaches and players
  • Send confirmation email to the opposing team 3 days before each scheduled home game in the Spring
  • Voting board member, expected to attend monthly board meetings

Boys League Representative

  • Attend two in-person and 3-4 conference call NCJLA meetings
  • Coordinate schedule of games for all boys’ teams
  • Share league information around rules and guidelines with all boys players
  • Help with recruiting boys coaches, team parents, and signing boys teams up for league events
  • Confirm referees
  • Send a confirmation email to the opposing team 3 days before each scheduled home game in the Spring
  • Voting board member, expected to attend monthly board meetings

Gear Rental Coordinator

  • Organize and staff gear rental, gear return, and gear renewal days
  • Fit players with gear
  • Keep records of gear rental up to date
  • Educate families regarding gear maintenance & care
  • Cull and/or repair gear no longer fit for renting
  • Keep shed organized
  • Order more gear rental should the need arise
  • Help to keep the game day boxes and coaches' bags supplied
  • Voting board member, expected to attend monthly board meetings


If you are interested or have any questions, please contact us.

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